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Licensing Coordinator / Lease Administrator

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Floyd’s 99 Barbershops is one of the industry’s leading barbershops with a high-energy, rock ‘n' roll environment. We offer a full menu of services for all by a talented staff of barbers and stylists at an unbeatable value. We are seeking a Licensing Coordinator / Lease Administrator to report to the General Counsel. The position is located in Denver, Colorado.

JOB REQUIREMENTS

Licensing

  • Manage foreign entity qualifications and annual state, county, city and local filings
    • Sales and use tax licenses
    • Reseller licenses
    • Signage licensing
  • Research, obtain and maintain barber and cosmetology licenses

Real Estate

  • Review rent, CAM, tax and insurance statements and reconcile monthly rent schedule
  • Review LOIs and Leases
  • Abstract financial and non-financial lease data
  • Critical date tracking
  • Prepare gross sales statements as required by leases
  • Manage all lease data in lease tracking database (AMTdirect)
  • Manage insurance claim reporting process
  • Negotiate renewals and extensions

Franchising

  • Assist with preparation and registration of FDD
  • Manage critical dates
  • Prepare development and franchise agreements

General

  • Contract tracking
  • Research projects
  • Some administrative support

Skills

  • Minimum 5 years’ experience
  • Detail-oriented
  • Project management and organizational skills
  • Strong analytical and critical thinking skills
  • Problem solver
  • Can do attitude
  • Great interpersonal skills and good communicator
  • Work collaboratively across many departments and a multitude of owners
  • Professional and high ethical standards of integrity and dependability

Director of Human Resources

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The Director of Human Resources will lead the human resources department and manage all aspects of the HR function in the organization to facilitate achieving the company’s objectives; Provide expertise in the recommendation, implementation and management of the company’s HR policies programs, processes, procedures and systems; Support and contribute to company-wide efforts to enhance the company culture and employee experience; Ensure compliance with federal, state and local employment laws to minimize risk in employment practices; Provide practical, consistent, and proactive support, direction and advice to executive and shop level management.

JOB REQUIREMENTS

Main Job Tasks and Responsibilities

HR Policy and Strategy

  • Design, review and make recommendations to executive management regarding compensation strategies that promote retention while leveraging costs and compliance; Develop practices that operationalize compensation policies for efficient and scalable use in the field and at home office
  • Review and make recommendations to executive management regarding HR policies in compliance with changing or new legislation
  • Develops, maintains and updates policy manuals, employee handbooks, paperwork and forms as needed
  • Collect ongoing information regarding satisfaction through exit interviews, informal employee meetings and through employee counseling session, makes recommendations to management for improved employee experiences
  • Identify, implement and manage future programs to decrease risk and reduce cost
  • Be a steward of optimization (improve and transform) utilizing the HRIS system its full potential for optimized HR processes

Benefit Program Administration

  • Responsible for employee benefits programs, including ensuring enrollment updates are performed as needed, managing vendor relationships and obtaining completive bids, researching benefit offerings and making recommendations to management
  • Manage workers compensation policies and vendors and perform shop audits
  • Responsible for the completion of unemployment claims and represent the company at employment-related hearings

Employee Relations and Shop Support

  • Supervise and develop field HR representatives; Provide oversight and direction with regards to regional employee relations matters
  • Advise and assist management and support operations in the development, maintenance and implementation of recruitment, orientation, employee retention, performance appraisal and management training programs
  • Oversee employee relations issues in accordance with company policies, state and federal employment laws; Provide counsel and support to shop and department managers and employees where performance and disciplinary issues arise to address the situation in a positive and proactive manner
  • Receive employee complaints, conduct investigations as necessary, report to management and make recommendations for the company act accordingly to resolve them
  • Interface with outside legal advisors on employment-related matters
  • Assist with the creation of safety programs to ensure safety within shops

Payroll

  • Oversee the company’s payroll function to ensure timeliness and accuracy
  • Review and make final approval on all salary and status change paperwork
  • Ensure compliance for maintaining employee files according to legal requirements and company standards
  • Oversee administration of PTO accrual, notification and recording

Reporting and Compliance

  • Administer policies and procedures for human resources and risk management matters, keeping current with regulatory standards governing employment law such as EEOC, ADA, FLSA and FMLA and recommend changes as laws and regulations dictate
  • Monitor employment law in multiple states, communicating potential changes and making recommendations to management

HR Systems

  • Provide leadership for HR and HRIS and Labor Management team members with regards to any HR Systems updated or implementation
  • Help develop the strategy and HRIS team structure providing support of all Floyd’s HR systems; Understanding employee and business needs and how the HRMS system can support and align with our business strategy
  • Ensure accuracy and integrity of interfaces within HR related systems; Maintain a strong technical ability to be hands-on to execute mass data associated items including minimum wage increases, restructures, equity increases, etc.; Monitor data integrations with third-party systems to ensure the validity of the process
  • Perform analysis and data mining to assist business insights and teams in understanding our human capital and help drive business decisions
  • Ensure global data privacy compliance as relating to HRIS including establishing process steps and standardization of procedures
  • Other projects and duties as assigned from time to time

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