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Licensing Coordinator / Lease Administrator

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Floyd’s 99 Barbershops is one of the industry’s leading barbershops with a high-energy, rock ‘n' roll environment. We offer a full menu of services for all by a talented staff of barbers and stylists at an unbeatable value. We are seeking a Licensing Coordinator / Lease Administrator to report to the General Counsel. The position is located in Denver, Colorado.

JOB REQUIREMENTS

Licensing

  • Manage foreign entity qualifications and annual state, county, city and local filings
    • Sales and use tax licenses
    • Reseller licenses
    • Signage licensing
  • Research, obtain and maintain barber and cosmetology licenses

Real Estate

  • Review rent, CAM, tax and insurance statements and reconcile monthly rent schedule
  • Review LOIs and Leases
  • Abstract financial and non-financial lease data
  • Critical date tracking
  • Prepare gross sales statements as required by leases
  • Manage all lease data in lease tracking database (AMTdirect)
  • Manage insurance claim reporting process
  • Negotiate renewals and extensions

Franchising

  • Assist with preparation and registration of FDD
  • Manage critical dates
  • Prepare development and franchise agreements

General

  • Contract tracking
  • Research projects
  • Some administrative support

Skills

  • Minimum 5 years’ experience
  • Detail-oriented
  • Project management and organizational skills
  • Strong analytical and critical thinking skills
  • Problem solver
  • Can do attitude
  • Great interpersonal skills and good communicator
  • Work collaboratively across many departments and a multitude of owners
  • Professional and high ethical standards of integrity and dependability

Director of Human Resources

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The Director of Human Resources will lead the human resources department and manage all aspects of the HR function in the organization to facilitate achieving the company’s objectives; Provide expertise in the recommendation, implementation and management of the company’s HR policies programs, processes, procedures and systems; Support and contribute to company-wide efforts to enhance the company culture and employee experience; Ensure compliance with federal, state and local employment laws to minimize risk in employment practices; Provide practical, consistent, and proactive support, direction and advice to executive and shop level management.

JOB REQUIREMENTS

Main Job Tasks and Responsibilities

HR Policy and Strategy

  • Design, review and make recommendations to executive management regarding compensation strategies that promote retention while leveraging costs and compliance; Develop practices that operationalize compensation policies for efficient and scalable use in the field and at home office
  • Review and make recommendations to executive management regarding HR policies in compliance with changing or new legislation
  • Develops, maintains and updates policy manuals, employee handbooks, paperwork and forms as needed
  • Collect ongoing information regarding satisfaction through exit interviews, informal employee meetings and through employee counseling session, makes recommendations to management for improved employee experiences
  • Identify, implement and manage future programs to decrease risk and reduce cost
  • Be a steward of optimization (improve and transform) utilizing the HRIS system its full potential for optimized HR processes

Benefit Program Administration

  • Responsible for employee benefits programs, including ensuring enrollment updates are performed as needed, managing vendor relationships and obtaining completive bids, researching benefit offerings and making recommendations to management
  • Manage workers compensation policies and vendors and perform shop audits
  • Responsible for the completion of unemployment claims and represent the company at employment-related hearings

Employee Relations and Shop Support

  • Supervise and develop field HR representatives; Provide oversight and direction with regards to regional employee relations matters
  • Advise and assist management and support operations in the development, maintenance and implementation of recruitment, orientation, employee retention, performance appraisal and management training programs
  • Oversee employee relations issues in accordance with company policies, state and federal employment laws; Provide counsel and support to shop and department managers and employees where performance and disciplinary issues arise to address the situation in a positive and proactive manner
  • Receive employee complaints, conduct investigations as necessary, report to management and make recommendations for the company act accordingly to resolve them
  • Interface with outside legal advisors on employment-related matters
  • Assist with the creation of safety programs to ensure safety within shops

Payroll

  • Oversee the company’s payroll function to ensure timeliness and accuracy
  • Review and make final approval on all salary and status change paperwork
  • Ensure compliance for maintaining employee files according to legal requirements and company standards
  • Oversee administration of PTO accrual, notification and recording

Reporting and Compliance

  • Administer policies and procedures for human resources and risk management matters, keeping current with regulatory standards governing employment law such as EEOC, ADA, FLSA and FMLA and recommend changes as laws and regulations dictate
  • Monitor employment law in multiple states, communicating potential changes and making recommendations to management

HR Systems

  • Provide leadership for HR and HRIS and Labor Management team members with regards to any HR Systems updated or implementation
  • Help develop the strategy and HRIS team structure providing support of all Floyd’s HR systems; Understanding employee and business needs and how the HRMS system can support and align with our business strategy
  • Ensure accuracy and integrity of interfaces within HR related systems; Maintain a strong technical ability to be hands-on to execute mass data associated items including minimum wage increases, restructures, equity increases, etc.; Monitor data integrations with third-party systems to ensure the validity of the process
  • Perform analysis and data mining to assist business insights and teams in understanding our human capital and help drive business decisions
  • Ensure global data privacy compliance as relating to HRIS including establishing process steps and standardization of procedures
  • Other projects and duties as assigned from time to time

Recruiting Coordinator

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Support the Floyd’s 99 Barbershop Shop Operations Team and manage the recruiting & employment function to facilitate achieving the company’s objectives. Provide expertise in the company’s recruiting and employment policies programs, processes, procedures and systems. Support the Director of Operations/Recruiting with practical, consistent, and proactive support, direction. Develop & manage relationships with Cosmetology & Barbering Schools.

JOB REQUIREMENTS

Job Tasks and Responsibilities

  • Assist management and support operations in the maintenance and implementation of recruitment, employee retention, data analytics and management training programs. 
  • Manage recruiting and hiring processes in accordance with company policies, state and federal employment laws. Provide counsel and support to shop managers throughout hiring process.
  • May conduct initial resume & applicant screenings.  Coordinate candidates with shop needs.
  • Work with the marketing department to develop relevant and effective recruiting collateral & social media advertising and administer effective web advertising.
  • Manage and support employee social media and career sites.
  • Facilitate employment reporting and develop presentations to be shared with senior management in support of the recruiting department.
  • Manage and support job postings.
  • Develop and support industry trade shows.
  • Other projects and duties as assigned from time to time.

 

Requirements

  • Minimum of 1 year relevant work experience in Human Resources or Floyd’s 99 Shop Leadership, including experience in recruiting/employment process.  Salon, spa, restaurant, or hospitality experience preferred.
  • Fluency in Microsoft Outlook, Word, Excel, and PowerPoint.  Experience with Microsoft Visio preferred.
  • Ability to work in a fast-paced environment.
  • Ability to multi-task and complete tasks on time.
  • Results oriented and able to work independently.
  • Organized, able to prioritize, attention to detail and accuracy, confidentiality and sound judgment.
  • Consistently demonstrate and maintain an attitude of enthusiasm and willingness to cooperate and work well with others.
  • Excellent communication & presentation skills.

Facilities Coordinator

Our Facilities Coordinator ensures all shops maintain Floyd's 99 facility standards by coordinating and facilitating successful completion of day-to-day shop maintenance needs and special projects. Includes the planning, scheduling and overseeing of preventive and other maintenance activities with vendors to ensure a clean, safe, and hazard-free work environment for all staff and clients.

JOB REQUIREMENTS

Responsibilities:

  • Manage existing service contracts, negotiating renewals as terms expire; establish new service contracts as directed by sourcing and negotiating with new or existing service vendors.
  • First point of contact for all daily shop maintenance priorities.
  • Oversees vendor adherence of facilities maintenance programs.
  • Serve as liaison between shops and company with vendors and sub-contractors. 
  • Collect and manage insurance and warranty information.
  • Assist in annual maintenance budgeting process.
  • Coordinate shop maintenance administrative work, including approving payments and logging invoices.
  • Maintain facility maintenance software program, coordinate with IT on any issues.
  • Maintain shop equipment inventories.
  • Management of work order network system (Corrigo).
  • Provide reports from facilities maintenance software as required.
  • Supports the Facility Manager with administrative tasks, communications, and project coordination.
  • Manages invoice processing between vendor AR and internal AP departments.
  • Other duties that may be assigned from time to time.

Requirements:

  • Degree preferred (facilities, construction management, project management, design) or minimum two years directly related to leadership in those areas.
  • Experience managing sub-contractors/vendors, budget and schedules.
  • Budget/cost management skills.
  • Excellent communication and interpersonal skills.
  • Able to demonstrate excellent organization and multi-tasking ability.
  • Experience using facilities maintenance software and Microsoft Office applications.

Director of Franchise Sales

Floyd’s 99 Barbershops is one of the industry’s leading barbershops with a high-energy rock ‘n roll environment. The Company offers a full menu of services for men and women by a talented staff of barbers and stylists at an unbeatable value. The Company is seeking a Director of Franchise Development to manage franchise sales.

JOB REQUIREMENTS

Responsibilities

  • Prepare and execute the marketing strategy for attracting franchisees
  • Identify and cultivate potential new franchise markets as well as growth of markets licensed to current franchisees
  • Manage sales pipeline utilizing a CRM system, responding timely to inquiries
  • Attract qualified franchisee candidates in the selected markets using agreed upon sales methods
  • Screen potential franchisees by analyzing:  investment requirements, potential for growth, financial strength, operations experience, vision and cultural fit
  • Host discovery days to inform potential franchisees about the Floyd’s 99 opportunity
  • Facilitate closings and coordinate transition to other team members for site selection, shop development, operations, training and marketing

Required Skills

  • At least 7 years’ experiences in franchise sales, preferably in a service industry
  • Great interpersonal skills and good communicator
  • Understand the Company’s business and ability to match prospective franchisee’s requirements with the Company’s vision
  • Fully understand the FDD, terms of the Development and Franchise Agreements
  • Understand the legal requirements of disclosure and the franchise sales process
  • Track record of being result oriented and revenue goal achievements
  • Ability to address and resolve conflict and overcome objections
  • Multi-tasker with leadership skills and self-directed
  • Resourceful and ability to build trust
  • Work collaboratively across many departments and a multitude of owners
  • Ability to travel
  • Professional and high ethical standards of integrity and dependability

Facilities Manager

The overall responsibility of the Facilities Manager (FM) is to ensure the shops in his/her coverage area are well maintained and able to operate as required.

JOB REQUIREMENTS

Responsibilities:

 

Client and Vendor Relationships

  • FM is responsible for developing and maintaining professional and service focused relationships with team members in all Floyd’s 99 Departments.
  • FM is responsible for developing and maintaining professional and service focused relationships with all Floyd’s 99 vendors.

 

Operational administrative duties:

  • FM is responsible for developing, maintaining, and reporting on facility budgets.
  • FM is responsible for ensuring new site set-ups for new facilities.
  • FM is responsible for management of all facilities-related outsourced vendors, including day-to-day maintenance issues and landlord issues.
  • FM is responsible for accepting, reviewing, approving and coding all repair invoices for payment and submitting to AP or the Purchasing department to turn in with the credit card statement in a timely manner.
  • FM is responsible for working managing all repairs that require an insurance claim
  • FM is responsible all admin work involved with Corrigo our facilities ticketing system.

 

Vendor selection and management

  • FM is responsible for identifying, vetting and selecting service vendors to be used in maintaining and improving locations in his/her coverage area.
  • FM is responsible for evaluating and managing performance with regards to quality of work, customer service and cost effectiveness of selected service vendors.

 

Capital improvements management:

  • FM is to audit locations for capital improvement needs. This includes creating and maintaining site specific budgets for capital improvement needs.
  • FM is to help create capital improvement budget by providing capital project requirements lists for all locations under his/her coverage area.
  • FM is to execute approved capital improvement projects using qualified vendors, manage project budgets and assess quality and success of executed projects.

Preventive maintenance:

  • FM is responsible for determining required PM services required to adequately maintain critical assets in locations in his/her coverage area.
  • FM is responsible for scheduling and evaluating performance of vendors used for PM services.
  • FM is responsible for managing and adhering to PM budget.

 

Repair and emergencies:

  • FM is responsible for setting up local service vendors to perform repair work as needed.
  • FM is to evaluate performance of selected service vendors including quality of work, timeliness and cost effectiveness.

 

Requirements:

  • Bachelor’s Degree or equivalent work experience with facilities management preferred.
  • Strong organizational and management skills
  • Strong budget/cost management skills
  • Strong interpersonal and supervisory skills
  • Strong presentation skills
  • Knowledge of real estate, construction, building systems and accounting helpful
  • Excellent verbal and written communication skills
  • Proficient in MS Office products
  • Knowledge of Corrigo Work Order Network is preferred

Paralegal

Floyd’s 99 Barbershops is one of the industry’s leading barbershops with a high-energy rock ‘n roll environment. The Company offers a full menu of services for men and women by a talented staff of barbers and stylists at an unbeatable value. The Company is seeking a Paralegal to report to the General Counsel. The position is in Denver, Colorado.

JOB REQUIREMENTS

Responsibilities:

Real Estate

  • Review LOIs and Leases
  • Manage TI allowance collection
  • Abstract financial and non-financial lease data
  • Critical date tracking
  • Review rent, CAM, tax and insurance statements
  • Prepare gross sales statements as required by leases
  • Manage insurance claim reporting process
  • Negotiate renewals and extension

Franchising

  • Assist with preparation and registration of FDD
  • Manage critical dates
  • Prepare development and franchise agreements

General

  • Manage foreign entity qualifications and annual state filings
  • Research and obtain barber and cosmo licenses; manage renewals
  • Contract tracking
  • Some administrative support

 

Requirements:

  • Minimum 5 years’ experience as a paralegal (some real estate experience required)
  • Experience with AMTdirect and Naranga (preferred but not required)
  • Detail-oriented
  • Project management and organizations skills
  • Strong Analytical and Critical Thinking Skills
  • Problem Solver
  • Can do attitude
  • Great interpersonal skills and good communicator
  • Work collaboratively across many departments and a multitude of owners
  • Professional and high ethical standards of integrity and dependability

Accounts Payable Clerk

Seeking an AP professional to work at our Home Office in Greenwood Village, CO!

JOB REQUIREMENTS

PRIMARY RESPONSIBILITIES

  • Sort and distribute incoming mail
  • Review invoices for validity and approval prior to payment
  • Process high volume of invoices while maintaining accuracy
  • Match invoices to checks, obtain signatures, and distribute checks
  • Respond to vendor inquiries in a timely and professional manner
  • Identify, investigate and resolve discrepancies in a timely manner
  • Reconcile vendor statements; identify, research and correct discrepancies
  • Maintain accurate files and documentation
  • 1099 reporting, W-9 vendor maintenance
  • Provide relief for switchboard and front desk staff as scheduled
  • Assist with other projects, as needed

KNOWLEDGE AND SKILL REQUIREMENTS

  • Degree in business or related field preferred, but not required
  • 1-3 years of accounts payable and general accounting experience
  • Proficiency in Excel and Word, 10-key by touch
  • Strong work ethic, self-starter, reliable
  • Detailed oriented, professional attitude, strong interpersonal skills
  • Strong organizational and time management skills
  • Excellent communication skills, both verbal and written
  • Basic knowledge of accounting principles
  • Strong problem-solving, research and analysis skills
  • Experience with an ERP system (Great Plains preferred, but not required)
  • Ability to adapt , grow and change with the business

IT Support Technician

The Floyd’s IT Support Technician position is a key role as Floyd’s grows their Technology Services Group. This individual will be responsible for using the IT support tools and processes to deliver outstanding, empathetic and knowledgeable support to assist and resolve issues encountered by shop employees, shop managers, multi-unit managers, and corporate employees in their use of Floyd’s technology and systems. This individual will leverage IT best practices to improve IT support procedures while also using innovative technology solutions to solve problems. Additionally, this individual will be responsible for technology projects including new shop technology service provisioning/installation, new computer setup, software installations, and other projects as assigned.

JOB REQUIREMENTS

Requirements:

  • Respond to and resolve technology issues with the appropriate priority and in appropriate timeliness including, but not limited to, phone (POTS, IP phone, smartphone), computer, tablet, computer servers, network switches, network firewalls, computer wiring.
  • Enter all issue information and caller information in the Floyd’s IT Service Management platform and create/deliver reports to Floyd’s staff and management teams on the performance of IT support.
  • Report on ITSM key performance indicators such as Phone calls, Mean-Time-To-Resolve, Incident volumes, Problems, Changes
  • Improve service delivery defined in the IT Service Catalog through identifying gaps in current services and recognizing areas to create new services
  • Communicate transparently and authentically with all those that contact the help desk and ensure that all users are completely satisfied with the services they receive
  • Follow the communication standard that covers all IT events including project deployments and unplanned system/network outages.  Ensure supplier performance in the area of IT communications
  • Plan, design, and implement IT projects as assigned taking into account suitable levels of quality and scale; leverages suppliers appropriately in this activity
  • Manages the transition of IT projects into steady-state services by updating the IT Service Catalog and overseeing successful handoffs to suppliers

Qualifications:

  • Minimum 1 year of experience in the Information Technology processes of an organization
  • Experience with Microsoft Office applications required
  • Experience with Microsoft Windows operating environments and troubleshooting of Microsoft Windows 7 and 10 required
  • Experience with troubleshooting computer hardware configurations required
  • Preferred minimum of 6 months of multi-unit retail, franchise, or similar/related technical environments
  • Bachelor degree preferred
  • Experience with technology solutions provided by Vonage, Fortigate, Lenovo, CDW preferred
  • Experience with POS software applications preferred
  • Experience with Autotask preferred
  • Good writing and communication skills

Corporate

This is a job for the corporate Floyd's office

JOB REQUIREMENTS

Requirements

  • Must have an active Cosmetologist/Hairstylist License in the state performing services.
  • 1 year experience preferred.
  • Must be reliable and on time for all scheduled shifts.
  • Provide exceptional client service.
  • Ability to withstand exposure to various chemicals and fragrances used while performing services.
  • Ability to stand for sustained periods of time.

Cost Accountant

The cost accountant is responsible for inventory costs and control for start-up retail product company including cost accounting, bill of materials set up and maintenance, standard costing, variance analysis, budgeting and cost analysis. Additionally, the cost accountant is accountable for supporting the monthly close process and performing ad hoc financial analysis as needed.

JOB REQUIREMENTS

Essential Duties:

System Set Up and Data Collection

  • Work with production on new product development costing models
  • Setup and maintain components, WIP and finished good inventory in GP Dynamics
  • Establish and maintain standard costs in GP Dynamics
  • Prepare costing of new product rollouts and conduct payback analysis of capital projects
  • Setup and maintain vendor and customer defaults in GP Dynamics
  • Monitor and maintain inventory policy and procedures

 

Inventory

  • Ensure bill of materials (BOM) are accurate and up to date
  • Review and audit BOM’s to ensure they reflect the latest manufacturing practices
  • Review standard costs and actual costs for inaccuracies
  • Assist production with purchase order issuance for components and production
  • Maintains perpetual inventory including tracking and recording receipt of components, WIP and finished goods in GP Dynamics
  • Create, maintain and monitor manufacturing overhead allocation %
  • Validate the cost of goods sold as part of the month end close
  • Work with product company team to appropriately manage and mitigate excess & obsolete inventory
  • Prepare monthly elimination of gross margin for financial consolidation
  • Support monthly close process

 

Analysis

  • Establish and maintain component re-order points
  • Analyze and report on component material, fulfillment and overhead costs to enable the management team to improve overall efficiency, quality and profitability
  • Report on margins by product and division
  • Report on periodic variances and their causes, and work with operations and purchasing teams to mitigate unfavorable variances
  • Reconcile product company shipments to corporate barbershops receiving reports. Research discrepancies.
  • Assist operations with barbershop inventory controls
  • Manage KPI reporting for management review
  • Assists with preparation of budgets and forecasts
  • Perform general financial analysis as assigned

 

Invoicing

  • Daily invoicing to corporate and franchise locations
  • Monthly SOA reporting to franchise locations
  • Weekly processing of cash receipts
  • Monthly ecommerce invoicing and reconciliation of shipments
  • Quarterly reconciliation of ecommerce cash receipts

 

Education / Experience: 

  • Bachelor’s degree in Accounting/Finance
  • 5 years of related accounting/finance experience for product inventory company
  • Experience in startup manufacturing or retail product company highly preferred

 

Knowledge, Skills And Abilities:

  • Working knowledge of Microsoft Office Suite
  • High proficiency in Excel and Word, 10-key by touch
  • Strong work ethic, self-starter, reliable
  • Detailed oriented, professional attitude, strong interpersonal skills
  • Strong organizational and time management skills
  • Excellent communication skills, both verbal and written
  • Excellent customer service skills
  • Experienced knowledge of cost accounting principles
  • Strong problem-solving, research and analysis skills
  • Experience with an ERP system (Great Plains preferred, but not required)
  • Ability to adapt, grow and change with the business

 

Working Climate: 

Tasks involve the ability to exert light physical effort in sedentary to light work, but may involve some lifting, carrying, pushing or pulling of objects and materials of weight up to 25 pounds.

 

Disclaimer:

This job description indicates the general nature and level of work expected of the incumbent.  It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent.  Incumbent may be asked to perform other duties as required.

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